I checked the shared calendar this morning and saw that Thursday is open for most people. Last week we met on Tuesday, but two of us had conflicts and missed part of it. I was thinking next Wednesday at 2 PM would work better. That gives everyone a day after the status reports come in. If that time is taken, I can also do Friday morning. I will send a note to the group tonight and see what everyone says.
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I followed up on the room reservation for Thursday. I called the front desk yesterday and they said the request was still pending. I asked them to check the calendar and they confirmed the small conference room is open from 2 to 4. I put my name on the list and they gave me a confirmation number. I wrote the number down on a sticky note and put it in my bag. I also sent an email to the office manager to make sure it gets approved before the meeting. I said the meeting is for three people and we need the projector. I will check my email again tomorrow morning. If I do not see the approval by noon, I will call the office manager directly. I do not want to show up and find the room locked. After the reservation is set, I will send a note to the other two people. I will include the room number and the start time. I will also remind them to bring their printouts.