I think meeting around midmorning would work better because it leaves enough time to sort through the notes and still adjust the outline before the afternoon.
If you want, send me the draft points first and I can mark the spots that seem repeated or unclear.
For lunch, something simple nearby makes sense so we do not lose time in transit.
I can also bring the printed schedule and the old reference sheet, since that usually helps when we compare timings.
By the end, we should have a clean version ready for the group to review.
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Marriot
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A recent-stay guest notice for your household
Because you stayed at a Marriot Hotel or a Marriot partnered hotel within the past year, you may receive one 2-pillow luxury cooling set for your household, provided at no charge. After the brief questionnaire is completed, you may also claim a 2-night stay at select locations at no charge. You will not be billed for the pillows or the qualifying stay nights. Total pillow allocation is 500, and this program ends Tomorrow.
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Included with this notice
This offer is available to you because of a past stay with Marriot or a participating partner property within the last year. Submission of the short questionnaire is required for shipping confirmation. One pillow set is allocated per household. Access to stay dates and eligible locations follows program scheduling.
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What stands out about this two-pillow cooling set
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1. Cooling fibers can help reduce heat buildup during the night.
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2. Breathable outer fabric supports steadier airflow around the pillow surface.
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3. The set format is practical for primary bedrooms or guest rooms because it includes two pillows.
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4. Structured fill can provide a more consistent feel across the full pillow.
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5. Smooth cover materials are often selected for a cleaner, more refined bedroom finish.
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6. Many cooling pillow designs are made to feel supportive without feeling overly dense.
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Availability is based on program quantities. Shipping confirmation, stay timing, and select-location access are arranged according to program scheduling.
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If you would like the pillow set sent to your address, please complete the questionnaire using the button above. Once submitted, your qualification for the 2-night stay at select locations can be claimed within the same process. This is provided at no charge to eligible households, and the offer is tied to the completed questionnaire.
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Thank you for staying at a Marriot Hotel. Your prior visit helps us share selected guest programs like this one.
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That should be fine from my side, especially if we keep the plan simple and focus on the items that actually need a decision.
I would start with the venue list, then compare travel times, then confirm who is bringing materials, since that tends to clear up most of the confusion quickly.
If the weather holds, we could also move the later part outside and go over the remaining points there.
Let me know if you want me to handle the calls beforehand.
I do not mind doing that if it keeps everything more organized for everyone.