Yes, Tuesday works well, and I can be there a little before ten if that makes the schedule easier.
For lunch, let’s keep it simple and meet in the small room near the windows, since it is quieter and easier to talk through the agenda. If Sam is joining, please ask whether he still prefers tea instead of coffee, because I can bring an extra thermos. I also think it would help if you send the latest draft before the meeting, not because anything is off track, but because I want to mark a few notes in the margins and compare them with the checklist from last week.
On the chairs, the folding ones are fine as long as someone wipes them down first. If the projector is still acting up, we can skip it and use printed pages instead. That probably keeps the discussion more focused anyway. Let me know if you want me to bring the name cards and the blue folders too.
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That makes sense, and I agree that a shorter agenda will probably help everyone stay on track.
For the afternoon portion, I would move the discussion about timing closer to the start, because people tend to raise practical questions early and it is easier to answer them before the room fills up. If you want, I can bring the handwritten notes from Monday and fold them into a tidy summary before we meet. Also, if Maya is still unsure about joining in person, tell her that a quiet corner seat is available and she won’t need to speak unless she wants to add something.
On refreshments, plain crackers, cut fruit, and sparkling water should be enough. I don’t think anyone expects much more than that for a planning session. If weather becomes an issue, I can switch routes and arrive from the north entrance instead. Send me the room number once it is confirmed, and I’ll adjust the timing on my end.