Yes, Tuesday still works for me, and early afternoon is probably the easiest window if you want to keep things simple.
I would bring the folder, the printed notes, and that small checklist you mentioned, because it sounds like everyone keeps asking the same questions.
If the room near the front is available, take that one since it is quieter and the lighting is better for reading details.
Also, keep the layout straightforward, because when too many pages get passed around people stop paying attention and skip the important points.
I would start with the main updates, then leave space for the practical issues, like timing, setup, and who is covering each part.
If Maya can join for the first half, that would help, since she already knows the background and can answer follow-up points without a long recap.
For food, something easy is fine, maybe fruit, sandwiches, and tea, so nobody has to stop and reorganize the whole break.