I was thinking next week would work well if we keep the plan simple and stay flexible.
Tuesday afternoon is better for me than the morning because I still need to wrap up a few things first.
If that changes, Wednesday around lunch also works, and I can shift a couple of errands to make room.
For the meeting spot, somewhere quiet would help since I want time to talk everything through clearly.
I can bring the notes and put together a short outline in advance so nothing gets missed.
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For the weekend plan, I would keep the morning open and start later so the day feels less rushed.
We can meet first, sort through the list, and then decide what still makes sense once we see how much time we have.
If the weather looks uncertain, I would shift anything outdoors to another day and focus on the things we can finish indoors.
I also think it would help to write down who is bringing what, since that usually avoids confusion and saves time once everyone arrives.
Let me know which part you want me to handle first.