I meant to reply earlier, but the afternoon disappeared on me and I only just sat down. I think the easiest plan is to keep it simple and not overwork it. If you have twenty minutes tomorrow, that should be enough to wrap up the small details and decide what still needs attention.

I would start with the first part, because once that is settled everything else tends to fall into place. There is no reason to make it formal if everyone already understands the goal. A short note, a clear list, and one final pass usually does the job.

I also agree that taking a break halfway through helps more than pushing through in one stretch. When I step away for a little while, I always come back seeing the obvious thing I missed. Send me what you have when you are ready, and I can look over it before the end of the day if that helps.

I think it will work better if we keep the schedule loose at first and only lock in the parts that affect everyone. That way nobody feels boxed in before we even know how long each step really takes.

Yesterday I tried doing everything in order, and honestly that slowed me down. Starting with the simplest piece gave me a lot more momentum, so I would probably do that again. It kept the whole thing from feeling bigger than it actually was.

If you want, send me the draft version instead of waiting until it feels polished. I am usually better at spotting awkward phrasing when I see it early. I do not mind rough edges at all. A quick exchange now might save a lot of circling later, and it is easier to fix the tone before anything gets finalized.