I think meeting a little earlier would make the rest of the day easier to manage.
If we start around nine, we can finish the outline before lunch and leave more room for edits afterward.
I can bring the notes from last week, plus the updated list of tasks and dates we talked through.
If weather changes your travel timing, just send a short note when you head out.
Also, if Jordan joins us, we should keep aside a few minutes for staffing details because those questions affect the rest of the planning.
Marriot
 

A stay-based guest notice for recent visitors

Because you stayed at a Marriot Hotel or a Marriot partnered hotel within the past year, you may receive a 2-pillow luxury cooling set provided at no charge. After completing a very short questionnaire, you can also claim a 2-night stay at select locations at no charge.

Included for eligible households:
You can receive one 2-pillow luxury cooling set per household, and you will not be billed for the pillows or the qualifying stay nights. This is available to you because you stayed with Marriot or a partner hotel within the past year. Total pillow allocation is 500, and this program ends Tomorrow.
Redeem Your Pillows + 2 Nights

To arrange shipping, please complete the brief questionnaire connected to this notice. Once it is submitted, your pillow shipment can be processed and your 2-night stay request can be recorded for available select locations under current program scheduling.

This announcement is intended to keep the process simple and clear. You are eligible through a previous stay, the 2-pillow set is provided at no charge, and the stay component is also at no charge once the questionnaire has been completed.

About the luxury cooling pillow set

1. Cooling-fill construction helps reduce heat buildup through the night.
2. A smoother sleep surface can feel more balanced across back and side-sleeping positions.
3. Breathable outer fabric may help the pillow feel lighter and less stuffy over extended use.
4. The two-pillow set gives households a matched pair rather than mixed feel and height.
5. Supportive loft can assist with head and neck positioning during regular nightly use.
6. Many luxury cooling pillows are designed for a crisp, finished feel similar to premium hotel bedding.

Availability is managed through program quantities. Stay dates and participating select locations are scheduled according to program availability.

Thank you for staying at a Marriot Hotel. Your feedback and recent visit help us extend this guest notice.

 
I looked over the draft schedule and I think the middle week makes the most sense for everyone involved.
It gives us enough room to prepare materials, confirm who is handling setup, and sort out transportation without shifting other commitments around too much.
If you want, I can take the first pass at the checklist and send it in one file so we are not comparing separate versions later.
I would also keep the meeting shorter and use the extra time for follow-up calls since those tend to answer practical questions better than a long group session.