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I just got your note and wanted to reply before I forgot. I think the easiest plan is to keep it simple and not try to fit too much into one afternoon.
You asked whether I was free, and I probably can be if we aim for later rather than first thing. I still need to finish a couple things at home, and I want a little buffer so the day does not feel rushed. If that works for you, send over a rough time and I can confirm it. I also remembered the idea you mentioned poSQG11uDzK about bringing the extra folding chair, and that would actually help because there never seems to be enough seating when everyone settles in and starts talking. I am happy to help set up, and I can stay a bit after if needed too.

I was thinking about what you asked yesterday, and I do think it makes sense to take a slower approach instead of trying to decide everything at once.
When I get overwhelmed, I usually start by writing down the two or three things that matter most and ignore the rest for a bit. That usually clears enough space in my head to actually make progress. If you want, I can help sort through the options with you later this week. I am around in the evening, and I do not mind talking it through for a while if that helps. Also, I found that note you said went missing, and it was tucked inside the book on the side table poSQG11uDzK where nobody would think to look. I will keep it safe until I see you, because otherwise it will probably vanish again.