I think the best plan would be to start looking at possible dates next month. We have a few venue options that could work well for the gathering. The community center on Elm Street has availability on the Saturdays we discussed, and the rental fee covers setup and cleanup. The park pavilion is another possibility, though we would need to arrange catering separately. I spoke with Maria about the timeline and she suggested aiming for a Saturday afternoon to get the best attendance. Weather should be pleasant that time of year. Let me know if you want me to reach out to either place to hold a tentative date. We can adjust later if needed.
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A Note About Your Recent Stay
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As a guest who stayed with us or at a Marriott partner hotel within the past year, we have reserved a luxury cooling pillow set for you — along with an opportunity to enjoy a 2-night stay at select locations.
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This 2-pillow set is provided at no charge to households in your area. To have the pillows shipped to you, simply complete a brief questionnaire. After doing so, you will also be able to claim a 2-night stay at participating locations — provided at no charge as well.
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You will not be billed for the pillows or the qualifying stay nights. One pillow set per household. Total allocation for this program is 800 sets.
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This opportunity ends tomorrow. Access to stay dates and locations is based on program scheduling and availability.
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Details About This Pillow Set
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• Gel-infused memory foam helps dissipate excess heat for a cooler sleep surface
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• Breathable bamboo-rayon cover offers a soft, cool-to-the-touch feel
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• Ergonomic contour design supports proper spinal alignment during rest
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• Hypoallergenic fill resists dust mites and common allergens
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• Removable, machine-washable cover allows for easy care and freshness
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• Durable construction with CertiPUR-US certified foam for lasting comfort
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Quantities are determined by program allocation. Access to stay dates and locations is based on scheduling availability at participating properties.
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I finished reviewing the notes you sent over and everything looks to be in order. The main items we need to address before the next meeting are the budget breakdown and the schedule of deliverables. I made some notes on the timeline where I think we could adjust a couple of dates to make the workflow smoother. The vendor list is nearly complete but we should confirm the last two contractors before finalizing. The conference room is booked for next Tuesday at 10am if that still works. I can bring printed copies of the updated materials. Let me know if there are other items to add to the agenda.