Yes, meeting at the garden first works well, and I think late morning gives everyone enough time to arrive without rushing.
If the path near the pond is still muddy, we can start by the benches near the east entrance and decide from there.
I checked with Dana, and she said bringing small notebooks would help because people always ask what was planted where.
For snacks, something simple is better, maybe sliced fruit and tea in reusable bottles.
You asked whether we should bring name tags, and I think that would help the newer team members feel more at ease.
If the weather shifts, we can move the discussion to the covered patio and keep the walk brief.
Also, please remind everyone to wear shoes they do not mind getting dusty.
I can arrive a little early to straighten chairs, set out pens, and greet people near the gate so nobody wonders where to go.
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I looked over the outline you sent, and the second option feels easier for everyone to follow because the steps are in a clearer order.
You asked if we should start with introductions or jump into the schedule, and I would still begin with names since a few people have not met yet.
The short overview can come right after that, followed by the discussion about the room setup and supplies.
If someone arrives late, we can fold them in without stopping everything.
About the seating, I agree that a circle makes conversation easier than rows, especially if people need to ask practical questions.
I also think a printed checklist would help because not everyone likes using their phone during meetings.
For timing, ninety minutes seems reasonable, with a short break in the middle to stretch and refill water.
If that sounds right to you, I can draft a cleaner agenda and send it before noon so everyone has time to read it.