I just saw your note and meant to answer earlier because I did have a good idea for that weekend plan.
I think keeping it simple will make everything easier, especially if everyone arrives at slightly different times.
You could start with snacks, let people settle in, and then decide together whether to head outside or stay in and talk.
I usually find that a loose outline works better than a packed schedule, since it leaves room for the group to relax.
If the weather feels inconsistent, I'd keep one indoor backup ready so nobody has to figure it out last minute.
I can also bring the extra folding chairs I mentioned before, and I still have that blue blanket in my closet if you want it for the patio.
Let me know what time you want help setting up, because I can come by a little early and move things around.
I am around in the afternoon and should be easy to reach if anything changes.

I was thinking about your question on how to make the home office feel less distracting, and the biggest change for me was moving a few items out of sight.
Even small visual clutter pulls my attention away faster than I expect, so clearing one surface helped almost immediately.
I also started ending the day by resetting the desk for the next morning, which makes it feel easier to sit down and begin.
If you can, keep one lamp with warm light nearby instead of relying only on the overhead one, because it changes the mood quite a bit.
I know that sounds minor, but it made the room feel calmer and more focused for me.
You might also try putting the things you reach for most often in one tray so you're not shifting around during the day.
If you want, I can send you a short list of simple organizers that are plain and unobtrusive.
I am happy to help you think through the layout anytime.