I was wondering about that too, and I finally tried a simpler approach this morning.
Instead of doing everything at once, I picked one small task, finished it, and let the rest wait until later.
That actually helped me settle into the day without feeling pulled in five directions.
I also moved my notes into one notebook so I stop hunting across different pages every time I need something simple.
It is not a dramatic system, but it feels easier to keep going when nothing is scattered.
I think the biggest difference was giving myself a clear stopping point, because otherwise I keep tinkering with things long after they need attention.
If you want, I can send over the little checklist I made.
It is basic, but that is probably why I am actually using it.
I am still adjusting it as I go, though it already feels more practical than the setup I had before.

I finally got around to sorting that out, and it turned out to be much easier once I stopped overthinking it.
I first made a list of what needed to happen this week, then crossed out anything that was only nice to do instead of necessary.
That left me with something I could actually finish without getting overwhelmed halfway through.
I also took a break in the middle, which helped more than I expected because I usually push straight through and then lose focus.
By the time I came back, the next step looked obvious instead of annoying.
I think the trick is keeping things visible and simple, not elegant or perfect.
If something takes too many steps to maintain, I know I will quietly stop doing it after a few days.
So now I am trying to build routines that survive a busy schedule rather than routines that only work on unusually calm days.