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I meant to reply sooner, but I wanted to make sure I had the details straight before I answered.
From what I can tell, the easiest plan is to keep things simple and not overthink the schedule. I usually start by listing the few steps that actually matter, then I ignore the rest until later.
That keeps me from getting distracted by tiny decisions that probably will not change the outcome anyway. If you want, I can also help sort the notes into a cleaner outline, because that always seems to make everything feel easier.
I had a similar situation last week, and once I put it into a short list, the whole thing felt much more manageable. I would not worry about doing it perfectly on the first pass.
It is better to get a draft together, pause for a bit, and come back with fresher eyes. If that works for you, send over what you have and I will take a look later today.
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I looked over everything this morning and I think the biggest help will be keeping the plan a little looser instead of filling every minute.
Whenever I lock too much into place, something small changes and then the whole day feels off. I would rather leave a bit of room and adjust as needed.
Also, I do not think you need to bring everything at once. A smaller setup usually makes it easier to move around and pay attention to what is actually useful in the moment.
I can stop by earlier if that gives us time to sort things before everyone else gets there. That might make the rest of it smoother and save some last-minute scrambling.
If you are unsure about the order, start with the part that is easiest to complete and let everything else follow from that. Momentum helps more than trying to map out every possibility.
Send me a quick note when you decide, and I will work around it from my side.