The toolbar tweak you’ve been sleeping on Any frequent Microsoft Office user knows it’s frustrating when you have to go on a wild goose chase looking for a certain tool or command you want to use. Tech Brew reader Stacey from Boston, Massachusetts, has a tip for keeping all of your go-to’s in one readily available space (because life's too short to hunt for Format Cells). “If you want to make Excel, Word, and PowerPoint feel so much easier to use, try customizing your Quick Access Toolbar,” Stacey tells us. “It’s a tiny change that makes a huge difference.” On PC: Click the small dropdown arrow in the title bar and select the commands you want → Add. (Or for a quicker method, right-click any command or button in the ribbon → Add to Quick Access Toolbar.) To customize more, use File → Options → Quick Access Toolbar or dropdown arrow → More Commands. In the customization menu, use the up and down arrows to rearrange your commands and Remove for any you want to ditch. To choose a position for your QAT, click the dropdown arrow → Show Above the Ribbon or Show Below the Ribbon. On Mac: Click the app name in the menu bar → Preferences → Ribbon & Toolbar. Choose Quick Access Toolbar and select which tools to Add or Remove. For more options click the … symbol → More Commands and customize from there. Hold down Command and drag toolbar items into the order you want. Unlike on Windows, the QAT is fixed above the ribbon on Macs and cannot be moved below it. Why it works: The Quick Access Toolbar has eliminated extra clicks for Stacey’s most-used tools, saving her time and improving her workflow. “It feels like having a personalized command center,” she says. “Everything I use regularly is always right there, and it just makes working in each app faster, cleaner, and so much more ‘me.’” A few caveats: The Quick Access Toolbar isn’t “one size fits all” across all platforms, meaning you’ll need to customize it separately in Word, Excel, PowerPoint, etc.—and not every command is available to add to your QAT. Plus, your customizations stay on your computer, so if you use multiple devices, you’ll have to set them up on each. —CM If you have a tech tip or life hack you just can’t live without, fill out this form and you may see it featured in a future edition. |